The 8-minute AGM

by Jini Stolk

Everyone gets excited about the prospect of a short and sweet (concise and incisive) Annual General Meeting. The legally required business of an AGM is straightforward, often a bit dull, and rarely adds fireworks to an event featuring activities such as donor recognition, awards, new program announcements or workshops.

An organization I chair recently decided to include our AGM within a conference program, but wrap it up in a grand total of 8 minutes. It was tremendously successful – although I have to admit that our meeting actually clocked in at 8 minutes, 40 seconds; we’re planning to cut the chat and do better next time!

As this was our first AGM, there were no previous minutes or financial audit to approve; a two-page annual report was distributed at the meeting and emailed to all members. Thanks to Cathy Taylor of the Ontario Nonprofit Network and

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Marg Stanowski of Operation Springboard for sharing their time-saving templates.

An 8 Minute AGM Agenda: with detailed script and notes

1. Welcome and Call to Order

2. Approval of AGM Agenda

3. Approval of By-Law No. 1

4. Election of Directors

5. Appointment of the Auditor

6. Closing Remarks & Adjournment

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